AI systems / small businesses
AI systems for small businesses, built and proven in my own physiotherapy business first.
Phone, bookkeeping, content, ads and admin, handled by systems I run in my own physiotherapy business every day.
Free. 20 minutes, no pitch deck, you leave with a plan either way.
Who builds it
Tanner Bishop
Physiotherapist (MSc PT, BSc Kinesiology) · CSCS · BBA, Accounting, with focus in Psychology, Entrepreneurship and Marketing
Founder of Tanner Bishop Physiotherapy, an online physiotherapy business, and CodePhysio · AI systems developer who builds and runs every system in his own business first
KickCall affiliate
01 / The problems
Sound familiar?
“The phone rings while I’m with a customer.”
78% of consumers have abandoned a business after an unanswered call.
“My evenings go to admin and bookkeeping.”
Receipts, invoices, email, calendar. None of it pays.
“I pay for ads and can’t tell what works.”
The agency sends a report. The bank account tells a different story.
“The content never gets made.”
Posts, blogs, newsletters. Always next week.
02 / The systems
One system for each problem.
All systems →AI phone agent
Answers every call, books the job, forwards the ones that need you.
Removes: missed calls
Bookkeeping receipts pipeline
Catches receipts from email and card, files them, keeps the books current.
Removes: evenings on the books
Analytics and ads tracking
Counts real sales or bookings, so ads are tuned on results, not clicks.
Removes: ad spend you can’t trace
Content engine
One idea becomes posts for every channel: planned, scripted, edited, scheduled.
Removes: content that never gets made
Blog pipeline
A voice note becomes a checked, published post that brings people to your site.
Removes: the blog you never write
Email marketing pipeline
Say the update out loud. The newsletter is drafted, scheduled and waiting for your approval.
Removes: the newsletter you never send
Home exercise program builder
Say the exercises out loud. The program is built and sent before the patient leaves.
Removes: typing programs after hours
Charting and referral forms
Notes written from the session. Referrals and forms filled from the chart, ready to sign.
Removes: charting after hours
03 / How it works
Three steps.
01
Call
Twenty minutes. You tell me where the time and money go. I tell you which systems fit.
02
Build
I set the systems up inside your business, on accounts you own, and test them on real work.
03
Run
Monthly care keeps them running. You get a short report on what they did.
04 / What it’s worth
Seven examples. Pick yours.
Don’t answer, and 82% of consumers say they’ll call your competitor.
Before
10
missed calls a week
After
0
calls missed
The math
Revenue recovered
+$1,800/wk
Example. Your numbers will differ.
In a 2025 survey of 1,000 US consumers, 82% said they’ll call a competitor if you don’t answer, and 78% have abandoned a business after an unanswered call. CallRail, 2025 ↗
A full-time admin is one of the biggest fixed costs a small business carries.
Before
$51k
a year for one full-time admin
After
20 hrs
a week of their work handled
The math
Staff time freed
$25,600/yr
Example. Your numbers will differ.
Medical receptionists in Nova Scotia earn $16.75 to $25.50 an hour; the median is $20.50. Job Bank Canada, 2023–24 ↗
Owners lose about two working days a week to admin. None of it bills.
Before
16 hrs
a week on admin
After
4 hrs
a week to check and approve
The math
Billable time back
+$1,080/wk
Example. Your numbers will differ.
In a 2023 survey of 251 US business owners, admin took 36% of an average 45.5-hour week, about 16 hours. The survey was commissioned by a virtual assistant company. Time etc and Censuswide, 2023 ↗
Cut your cost per lead in half, and the same budget brings twice the leads.
Before
$66
per lead
After
$33
per lead
The math
Same spend
2× leads
Example. Your numbers will differ.
US medians from 3,542 search campaigns, Oct 2024 to Sep 2025: healthcare $66.02 and physical therapy $32.79 per lead. Canadian costs may differ. LocaliQ ↗
Past clients forget you unless you remind them. Email is the cheapest reminder there is.
Before
0
emails a month
After
4+
emails a month
The math
Rebookings
+$1,000/mo
Example. Your numbers will differ.
People book the business they already trust. Regular video is how they get to know you first.
Before
0
videos a week
After
4
videos a week, edited and posted
The math
Editing, done for you
$1,050/mo
Example. Your numbers will differ.
A receipt you can’t find at year end is a deduction you lose.
Before
$500
a month of receipts never recorded
After
0
receipts lost
The math
Tax you keep
+$1,800/yr
Example. Your numbers will differ.
05 / Security
Built to clinic privacy law. Every business gets that standard.
The strictest rules we work under are the rules for patient data. Every system is built to them, whether you run a clinic, an accounting firm, a law office or a café.
Clinical software stays separate from the AI layer. The AI reads what it needs and nothing else.
Separate layers
Clinical software and the AI never share a login. The AI cannot touch what it cannot see.
Least-access permissions
Each tool gets the smallest set of permissions that does the job. Nothing has access by default.
Known devices
Systems run on devices you name and control, or on a cloud account you own.
Nothing sent without a human
Drafts, referrals and forms wait for your approval. The AI prepares; you sign.
A record of every action
Each run is logged, so you can see what was read, what was written, and when.
Informed consent, built in
Clients get plain-language consent forms covering the tools used and the value they add.
Twenty minutes. One plan.
Bring the two jobs that eat your week. You’ll leave knowing which systems fit and what they cost.
Book a 20-minute call →Free. 20 minutes, no pitch deck, you leave with a plan either way.